How to choose the best office coffee machine

We’re here to assist you in how to choose the best office coffee machine so you can share the delights of great tasting coffee from the comfort of your own office. We’ll clear up some of the confusion about office coffee machines and we’re here to help.

How to choose the best office coffee machine.

In our experience most clients need help in making a choice between a bean to cup coffee machine or an instant coffee machine, there is another choice though, it’s called “roast and ground” and we’ll cover this in more detail later.

Which machine is right for me?

Well we all know that budgeting is a commercial reality. You can’t always give your staff exactly what they want. It might help if you first take some time to think about your answers to a few important questions:

  • How many cups of coffee do I need to cater for each day?
  • Are looks of the machine important?
  • Do I want to provide coffee for my clients and other visitors?
  • Do I have a fixed budget?
  • What sort of quality am I aiming for?
  • Do I want to provide good office coffee or premium drinks?


Well let’s clear up a few basic terms for you and to do that we’re going to give you a quick introduction to the three different types of office coffee machine.

Bean to cup coffee machines

The clue is in the name here. These types of office coffee machine need real beans to work. Generally speaking – you should get the best tasting coffee from these types of machines.  but this is not always the case. Bean to cup machines can be adjusted in many ways from altering the amount of coffee they grind for each drink to how finely they grind the beans. They can even alter the milk content.

A good combination of fine tuning coupled with real coffee beans is one of the reasons why coffee should taste best from a good bean to cup coffee machine.

As an example – A typical per cup price for Bean to Cup black coffee is 9-13 pence per cup and typically it takes between 30-35 seconds to produce each drink.

Instant coffee machines

Instant coffee machines use freeze dried ingredients to produce their drinks. They are generally less expensive to rent than bean to cup machines and as a general rule of thumb the drink quality is not quite at the same level as bean to cup. In saying that, we’ve taste tested and compared some bean to cup and instant machines and the difference in taste versus cost is sometimes marginal. The best option – if you can’t choose between the two types of machines is to take sound advice from an expert. There are some really good instant machines available in the U.K. You could even ask your coffee supplier to let you try both types of machine. A reputable supplier will understand your dilemma and should be happy to let you decide for yourself.

As an example – A typical per cup price for Instant black coffee is 7-10 pence per cup and typically it takes between 7-12 seconds to produce each drink.

Roast and Ground Coffee Machines

Roast and ground coffee comes in pre packed sealed bags. Essentially you’ll know it as filter coffee. There are some very good filter coffee machines available in the U.K. and they are great for producing multiple drinks instantaneously. Roast and ground machines store coffee in glass decanters and are equipped with hot plates to preserve the coffee at the correct temperature. For this type of machine, you’ll need both paper filters and roast and ground coffee.

The major advantage of roast and ground coffee machines is their ability to serve many people with coffee all at the same time. Some filter coffee machines can produce as much as 28 litres per hour of filtered coffee, perfect for large meetings where demand is confined to a short “coffee break”.

We hope that this article has been informative for you. Finding the right coffee machine can be a daunting task but we’re here to help.

Here at the Coffee Office, our staff are passionate about workplace coffee. If you need any further advice or simply want to call us with any questions, feel free to do so.

If you prefer, you can simply send us an email by using our contact form and we’ll get straight back to you.

Bravilor Sego Bean to Cup Coffee Machine

Bravilor Bonamat XL423 Instant Coffee Machine

Bravilor Matic Filtered Coffee Machine